This Privacy Notice regulates the use and protection by Detail Design Engineering Ltd. (DDEL) of “personal data” that individuals provide to DDEL when using its website or when interacting with DDE for legitimate business, commercial or contractual reasons.

The notice contains important information on who we are, how and why we collect, store, use and share personal information, individuals’ rights in relation to their personal information and on how to contact us and other organisations in the event you have a complaint.

Introduction

We are Detail Design Engineering Ltd. (DDEL) In order to operate our business, we collect and process personal information from individuals where it is specifically and knowingly provided or where it is necessary for DDEL to process or hold for the goods or services it provides and where there is a valid legal basis for doing so.

Personal information means any information about individuals from which one can be identified, but it does not include information where individual’s identity has been removed (anonymous data).

As the ‘controller’ of personal information, we are responsible for how that data is managed. The General Data Protection Regulation (GDPR), which applies in the United Kingdom and across the European Union, sets out our obligations to individuals and their rights in respect of how we manage their personal information.

As the ‘controller’ of personal information, we will ensure that the personal information we hold is:

• Used lawfully, fairly and in a transparent way
• Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes
• Relevant to the purposes we have told you about and limited only to those purposes
• Accurate and kept up to date
• Kept only as long as necessary for the purposes we have told you about
• Kept securely

If there are any questions about this privacy notice or you would like further explanation as to how personal information is managed then please contact Jon Kilpatrick, the Detail Design Engineering Ltd. Data Protection Officer or your line manager.

This document provides the information as required by GDPR under one’s rights to be informed.  The document may be updated from time to time and is freely available to all everyone request.

Personal Data:

We will not collect any personal data from individuals accessing the Detail Design Engineering website, except where it is specifically and knowingly provided or where it is necessary for Detail Design Engineering Ltd. to process or hold for the purposes of the goods or services it provides and where there is a valid legal basis for doing so.

Examples of personal data that may be provided to us when accessing this Website, and which we may collect and process, are:

• name, address, email address, telephone number and occupation;
• employment details such as: length of service or employment history/ curriculum vitae where provided in relation to any application for a role made via this Website.
• Any information that provided at the time of registering to use our website, subscribing to our service, posting material or requesting further services.

Detail Design Engineering Ltd. will also collect information about your computer, including, where available and subject to your chosen cookie and privacy settings as made available on the Website, your IP address, operating system and browser type.  We may share non-personal aggregated statistics about our website visitors’ traffic patterns with authorised partners with a need to know namely, Google Analytics or other analytics package provider contracted by DDEL or our authorised nominated web developer suppliers. However, we will not collect, sell or share any information about individual users.

Where we store your personal data:

All personal data you provide to us via the DDEL Website is stored on systems with appropriate technical and organisational security measures and controls located within the European Economic Area, which are sufficient to comply with the requirements under the Data Protection Laws.  We will only store your personal data for as long as necessary for Detail Design Engineering Ltd. to process such personal data for the purposes set out in this Privacy Notice and in accordance with DDEL’s internal retention policies and procedures. The accuracy of the information that we hold about you is important to us. If any of the personal information we hold about you becomes inaccurate or out of date (e.g. a contact/contact information changes), or you object to or wish to restrict us processing it, please inform us as soon as possible using the contact details below, so we can update our records.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

 Uses made of the Personal Data:

We use personal data held about you for the following purposes:

• To send news updates to our Website subscribers. This may include business announcements, and other important news or alerts.
• To carry out our obligations arising from any agreement that we have with, or concerning, you and to provide you with the information, benefits and services that you request from us;
• To ensure that content from our Website is presented in the most effective manner for users;
• To allow you to participate in interactive features on or via our Website;
• To contact you in order to send you information that you have asked us to provide such as newsletters or information on Detail Design Engineering Ltd. projects or initiatives either by email, telephone or via our ‘contact us’ page or which we think may be useful to you or to send marketing information to you only where you have explicitly consented to this via a separate consent form referencing this privacy notice;
• To notify you about our services and any changes to those services;
• To enable you to access information or to submit applications regarding potential roles at Detail Design Engineering Ltd.
• To collect information such, as subject to your chosen cookie and privacy settings as made available on the Website, your IP address, operating system and browser type for the purposes of website analytics and sharing of non-personal aggregated statistics about our website visitors’ traffic patterns with authorised partners with a need to know namely, Google Analytics or other analytics package provider contracted by DDEL or our authorised nominated web developer suppliers.
• Complying with our legal obligations, any relevant industry or professional rules and regulations or any applicable voluntary codes;
• Complying with demands or requests made by any relevant regulators, government departments and law enforcement authorities or in connection with any disputes or litigation;
• In connection with any sale, merger, acquisition, disposal, reorganisation or similar change of entity managing website’s business.

Unless otherwise agreed with you, we will not use any of your personal data for automated decision-making or profiling.

Disclosure of your Information:

We will share your information within Detail Design Engineering Ltd. and, where relevant, their professional advisers.

Where required by law or regulatory requirement, or where necessary to fulfil our contract with you, we may also share your information with:

• other companies who provide goods/services to us;
• our professional advisers and auditors;
• regulators, government departments, law enforcement authorities, and insurance companies;
• any relevant ombudsman, dispute resolution body or the courts; and
• persons in connection with any sale, merger, acquisition, disposal, reorganisation or similar change in the Detail Design Engineering Ltd. business.

Personal data shall not be transferred to or stored at a destination outside the European Economic Area (“EEA”).

The transmission of information via email or the internet is not completely secure. We cannot guarantee the security of you data transmitted to our site; and any transmission is at your own risk.

Legal Basis for Processing

Data Protection Laws require that we meet certain conditions before we are allowed to use your personal data as described in this Privacy Notice. For personal data which is not ‘sensitive personal data’ or ‘special categories of personal data’ under Data Protection Laws, unless otherwise notified, we rely on a condition known as “legitimate interests” in order to process your personal data for the above specified purposes. For example, it is in our legitimate interests to process your personal data in relation to your business contact names, and contact details where it is required by us in order to for us to:

• ensure that content from our Website is presented in the most effective manner for users;
• allow you to participate in interactive features on or via our Website
• administer and respond to inquiries from you in connection with your use of the Website or our products or services; and
• procure goods and services for you as a supplier where applicable;
• meet legal obligations under the GDPR and applicable data protection laws to hold necessary information as part of our GDPR compliance programme record-keeping obligations.

We will ensure that the collection and processing of your personal data:

• is kept to a minimum with regards to the amount of data collected and the extent of any processing;
• will not be overly intrusive to you; and
• will be proportionate in order to meet our legitimate interests, as above.

If applicable, we will only process ‘sensitive personal data’ or ‘special categories of personal data’ provided by you where you have provided your explicit consent to do so via a separate consent form referencing this privacy notice or where there is an alternative legal basis for such processing under Data Protection Laws.

Your rights

Under Data Protection Laws you have the following rights in relation to your personal data:

• the right to be informed;
• the right to access your personal data;
• right to have your personal data rectified if inaccurate/incomplete;
• right to object to direct marketing;
• right to have your data erased or removed, and where the personal data has been made public, that other controllers processing the personal data also erase links to, or copy or replication of, such personal data;
• to restrict the processing of your data;
• of data portability, namely to obtain and reuse your data for your own purposes across different services;
• to not be subjected to automated decision making (including profiling) where it produces a legal effect or a similarly significant effect on you; and
• the right to bring a civil action if there is a breach of the Data Protection Laws.

Contact Us and Complaints:

You may contact us in relation to the above rights by contacting Detail Design Engineering Ltd.’s Data Protection Officer

Contact – Detail Design Engineering Data Protection Officer

Detail Design Engineering Ltd.  Richmond House.  Mersey Road.  Sale. Cheshire.  M33 6BB

0161 905 3198

If you are not happy with the way in which your personal data is held or processed by us, or if you are not satisfied with our handling of any request by you in relation to your rights, we would request that you raise a complaint with our Data Protection Officer at the contact details set out above in the first instance, however, you always have the right to complain re: data protection matters to the Information Commissioner Office (ICO) who may be contacted at ico.org.uk/concerns/ or by phoning 0303 123 1113.  The ICO is the UK’s independent body set up to uphold information rights.

Links to Other Website: This Privacy Notice only applies to this Website and does not apply to any links within the site linking to other websites. We ask you to read the privacy notices on other websites you visit.

Appendix

Definition of Data Protection Terms

Data is recorded information whether stored electronically, on a computer, or in certain paper-based filing systems.

Data subjects for the purpose of this policy include all living individuals about whom Detail Design Engineering holds personal data. A data subject need not be a UK national or resident. All data subjects have legal rights in relation to their personal information.

Personal data means data relating to a living individual who can be identified from that data (or from that data and other information in possession of the company). Personal data can be factual (such as a name, address or date of birth) or it can be an opinion (such as a performance appraisal). It can even include a simple e-mail address. It is important that the information has the data subject as its focus and affects the individual’s privacy in some way. Mere mention of someone’s name in a document does not constitute personal data, but personal details such as someone’s contact details or salary would still fall within the scope of the General Data Protection Regulation (GDPR) 2018.

Data controllers are the people or organizations who determine the purposes for which, and the manner in which, any personal data is processed. They have a responsibility to establish practices and policies in line with the Act.

Data Users include employees whose work involves using personal data. Data users have a duty to protect the information they handle by following the company’s data protection and security policies at all times.

Data Processors include any person who processes personal data on behalf of a data controller. Employees of data controllers are excluded from this definition, but it could include suppliers which handle personal data on the company’s behalf.

Processing is any activity that involves use of the data. It includes obtaining, recording or holding the data, or carrying out any operation or set of operations on the data including organising, amending, retrieving, using, disclosing, erasing or destroying it. Processing also includes transferring personal data to third parties.

Sensitive Personal data includes information about a person’s racial or ethnic origin, political opinions, religious or similar beliefs, trade union membership, physical or mental health or condition or sexual life, or about the commission of, or proceedings for, any offence committed or alleged to have been committed by that person, the disposal of such proceedings or the sentence of any court in such proceedings. Sensitive personal data can only be processed under strict conditions, including a condition requiring the express permission of the person concerned.